The decision to hire a wedding planner or coordinator may be a simple one.
If you have a busy job and know that making sneaky calls and emails during the day to vendors and suppliers might get you fired, then perhaps hiring a wedding planner would be a good option. The same goes if you feel completely overwhelmed/disinterested/sweaty about wedding planning, that also might be a good indicator to begin exploring your wedding planner options.
Why? Wedding coordinators and planners have balls of steel.
They can re-hem a dress with a toothpick and can talk your mother-in-law out of a panic attack when she sees the maid of honour’s thigh tattoo. As well as superior organisational skills, coordinators and planners have enthusiasm and bags of experience using their poker face to cover up potential disasters, which they fix without you ever being aware that there was a disaster in the first place.
They are wedding superheroes. Bow down to them, bow down.
So, what is the difference between a wedding planner and coordinator? Let’s take a look, shall we?
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What is a wedding planner and what do they do?
A wedding planner is generally seen as the full-service option.
They are with you from early on in your wedding planning and can hold your hand and guide you through major planning decisions and details. They can help you create a detailed time line and budget and pick out your venue and vendors. They will also help you negotiate contracts, organise rehearsal dinners and book brunches and other wedding-related activities.
Their team will ensure that your wedding day runs smoothly, overseeing all the details that you shouldn’t be thinking about on your wedding day. Some planners will offer partial planning, which is perhaps bordering on wedding coordination.
Most wedding planners charge a flat fee, but some do offer a percentage fee, usually between 10-20 per cent of your total budget.
What about wedding coordinators… what do they do?
Wedding coordinators are the clever people who take all your wedding research and quotes and turn them into wedding reality.
They are a lighter version of a wedding planner, guiding you through the latter part of your wedding planning leading up to your wedding day. I advise you to connect with a wedding coordinator several months before your wedding to go over your wedding time line, guest list, vendor and venue details, so your coordinator can oversee creating your wedding schedule and can go through all the things you might have missed.